Automated employee document management for enterprisesEnable your employees to access and update all their documents via Leena AI virtual assistant. Also, help your HR teams collect and store employee documents effortlessly on a centralized platform that is compliant and secure.
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Modernize employee document managementIt’s time to bid adieu to your complicated document management system and leverage the power of AI for better efficiency and productivity.
Switch from dashboards to conversationsManage all employee documents via a single conversational interface and get rid of unorganized dashboards. Integrate with any existing tools to automatically store all documents in a centralized location and retrieve any document within seconds using Leena AI virtual assistant.
Make document accessibility easier via the virtual assistantLet your employees access and update the documents associated with their profile, without contacting HR. Define access and edit permissions based on the document type and employee attributes. Make employee self-service smarter and ensure transparency.
Automatically add onboarding documents of new hiresUpdate onboarding documents on the new hires automatically in the right files with the required permission access by integrating your existing onboarding software or using Leena AI’s onboarding solution. Free up your HR to focus more on accuracy than managing documents.
Tailor document management as per enterprise needsCustomize access permission, file categories, templates, and other document attributes based on your requirements. If needed, lock specific documents to honor legal holds, and readily apply region-specific data protection practices in a few clicks.
Define custom document privileges for different employeesDefine custom permissions based on document type and employee properties such as designation and while Leena AI’s document management system takes care of security automatically.
Monitor & audit all document views, edits, and updatesEasily access a full-fledged audit log of people who have accessed any document in the employee document base. Also, identify instances of unauthorized attempts to access any document.
Stay compliant with file control enforcementsSet automatic trigger actions to purge documents and records based on attributes, and prevent legal quicksands. Automatically enforce GDPR/HIPAA-compliant file controls and create alerts for expiring documents.
Get automatic notifications and alerts for process adherenceGet real-time notifications to keep a check on compliance and security. Set automatic purge deadlines and approval mandates, and get notified whenever an action is taken.
Define custom document privileges for different employeesDefine custom permissions based on document type and employee properties such as designation and while Leena AI’s document management system takes care of security automatically.
Monitor & audit all document views, edits, and updatesEasily access a full-fledged audit log of people who have accessed any document in the employee document base. Also, identify instances of unauthorized attempts to access any document.
Stay compliant with file control enforcementsSet automatic trigger actions to purge documents and records based on attributes, and prevent legal quicksands. Automatically enforce GDPR/HIPAA-compliant file controls and create alerts for expiring documents.
Get automatic notifications and alerts for process adherenceGet real-time notifications to keep a check on compliance and security. Set automatic purge deadlines and approval mandates, and get notified whenever an action is taken.
Define custom document privileges for different employeesDefine custom permissions based on document type and employee properties such as designation and while Leena AI’s document management system takes care of security automatically.
Monitor & audit all document views, edits, and updatesEasily access a full-fledged audit log of people who have accessed any document in the employee document base. Also, identify instances of unauthorized attempts to access any document.
Stay compliant with file control enforcementsSet automatic trigger actions to purge documents and records based on attributes, and prevent legal quicksands. Automatically enforce GDPR/HIPAA-compliant file controls and create alerts for expiring documents.
Get automatic notifications and alerts for process adherenceGet real-time notifications to keep a check on compliance and security. Set automatic purge deadlines and approval mandates, and get notified whenever an action is taken.
See why enterprises like yours are automating document management
10X faster document accessLeena AI virtual assistant helps employees access any document within seconds.
3x lesser time spent on app switchingThe virtual assistant acts as a one-stop solution for all employee support.
10x reduction in legal feesAutomated document management helps enterprises stay compliant and reduce legal costs.
10X faster document accessLeena AI virtual assistant helps employees access any document within seconds.
3x lesser time spent on app switchingThe virtual assistant acts as a one-stop solution for all employee support.
10x reduction in legal feesAutomated document management helps enterprises stay compliant and reduce legal costs.
10X faster document accessLeena AI virtual assistant helps employees access any document within seconds.
3x lesser time spent on app switchingThe virtual assistant acts as a one-stop solution for all employee support.
10x reduction in legal feesAutomated document management helps enterprises stay compliant and reduce legal costs.
10X faster document accessLeena AI virtual assistant helps employees access any document within seconds.
3x lesser time spent on app switchingThe virtual assistant acts as a one-stop solution for all employee support.
10x reduction in legal feesAutomated document management helps enterprises stay compliant and reduce legal costs.
Trusted by 10M+ employeesfrom 400+ organizationsacross the globe
IndustrySporting Goods
Employees14,000+
IndustryDrink & Brewing
Employees150,000+
IndustryBusiness Consulting
Employees25,000+
IndustryAviation
Employees20,000+
IndustryBuilding materials
Employees70,000+
IndustryConsumer electronics
Employees2,700+
IndustryRetail
Employees60,000+
IndustryMedia
Employees1,800+
IndustryFMCG
Employees65,000+
IndustryFMCG
Employees350,000+
IndustryBanking
Employees10,000+
IndustryWine & Spirits
Employees18,000+
IndustryTravel
Employees27,000+
IndustryMedia
Employees3,000+
IndustryMotor Vehicle Manufacturing
Employees7,000+
IndustryBanking
Employees110,000+
IndustrySporting Goods
Employees14,000+
IndustryDrink & Brewing
Employees150,000+
IndustryBusiness Consulting
Employees25,000+
IndustryAviation
Employees20,000+
IndustryBuilding materials
Employees70,000+
IndustryConsumer electronics
Employees2,700+
See Leena AI in action
Knowledge bytes
What is employee document management?
Employee document management is the retention and organization of sensitive company records and employee information. The process needs to be compliant with data regulation and storage norms while ensuring that all necessary information for the enterprise to function effectively can be stored and used without roadblocks.A good employee document management system should simplify the search and storing of all employee data and eliminate the need of sifting through mountains of paperwork.
Why use a document management system?
Using an employee document management system removes a big chunk of paperwork and saves time for the entire HR team. Besides this, an HR team should use an employee document management system for the following reasons:
It simplifies compliance efforts by ensuring that all data stored is free from human error and biases.
It fast-tracks HR processes as all data is available in a few clicks of the button.
It increases data security and privacy for all parties involved.
How does the document management system work?
Document management system mostly automates manual processes.
Data or document is captured from an input source. If it is already digitized, then the process is simple. In the case of paper documents, HRs can scan the document for upload.
The document is stored in a central document storage unit with relevant access provided to concerned stakeholders.
Rights to retrieve and access documents are updated to ensure data security and privacy.
What are the features of a good document management system?
Key features of a document management system are the following:
They should have powerful workflows to ensure that the employees and HR teams are connected with the right processes and approvals.
Data integration capabilities should be strong.
Document retrieval should be seamless
Data security and breach protection should be guaranteed.
How to set up a paperless document management system?
The following steps should be followed while setting up a document management system:
List all the frequently handled documents
Define access rights for stakeholders
Map expiration timelines of documents
Determine the security risks of storing different documents
